Rules and Details
The Championship placings at each level count for team points.
Victorian Series points will be allocated as per the series rules for applicable events.
* Canteen available on the day
* Gates open at 630am
* Powered sites available
* Day yards
* Sand and Grass surfaces
* Dressage arena surrounds white poly pope with moulded supports
* Ample warm up areas
* Dogs welcomed but must be restrained at all times
GENERAL RULES AND CONDITIONS FOR INTERSCHOOL COMPETITIONS
Dressage Tests July 2009 Version (Preparatory updated January 2013 updated Version)
Competitions open to all currently enrolled primary and secondary school students.
All riders must be currently enrolled at the school they are representing and MUST be accompanied by an adult.
No riders other than those competing are allowed to ride on the grounds.
One horse, one rider rule applies. Riders may ride more than one horse, numbers permitting.
Entry forms must be signed by the School Principal / Director of Sport / Equestrian Coordinator.
Classes filled in order of entry. Classes allocated at the discretion of the Entry Secretary.
No provision for single tests, Jackpot entries only accepted (2 tests at the same level/section).
The Release and Waiver form MUST be filled in and signed by rider / parent / guardian
Entries will only be accepted with full payment
In the event of excessive entries, a ballot will take place of all entries received by the Close of Entries date
Late entries - $10 if space available – Wait list taken.
Scratchings after the Close of Entries. As per EA Rules, a vet/doctor certificate is required for return of entry money less $15.00 administration costs.
Horses must be entered in their correct EA level.
Inexperienced riders on horses graded above Elementary may apply to ride at Novice Level. Application is to be in writing to the OC BEFORE the close of entries.
Riders may compete at their appropriate level and the next higher level.
Any Rider deemed to be riding in an incorrect grade will be eliminated and will be required to compete at a level deemed appropriate by the committee
after consultation with all relevant parties.
Riders may compete individually or as a team (minimum 3 riders from the same school to make up a team).
No riders other than those competing are allowed to ride on the grounds.
A school may have any number of riders.
EA tests may be called.
Strictly NO PARKING and NO HORSES on the athletics field.
Horses to remain in designated riding areas, away from spectator and pedestrian zones.
Lunging of horses on Polo field only away from ridden horses.
All appeals must be lodged by the Team Manager to the organising committee, no later than 30 minutes after the incident accompanied by $50.00,
which will only be refunded if the protest is upheld. All appeals will be considered by the Jury of Appeal on the day.
DRESS - All riders must wear currently approved helmets and boots whilst mounted. School equestrian uniform including short or long sleeve shirt, tie,
woollen v-necked jumper, white, beige fawn or banana jodhpurs must be worn in all competition and for presentations.
Jackets, Blazers and sleeveless shirts are strictly forbidden uniform. Gloves must be worn in Dressage.
All riders must provide own numbers which must be displayed on both sides of their horse, numbers as per the timed draw.
Team manager/School representative is responsible for gear check prior to competing. Inappropriate gear may result in elimination.
Spurs may be used at all levels. Dressage whips may be carried. Crops may be used in Primary sections.
CONDUCT OF THE EVENT
Events may run later or earlier than advertised. Riders are expected to be aware if changes to times and report accordingly.
Riders who do not report in time to ride in their draw may be eliminated. The Committee reserves the right to alter, delete any event,
and refuse entry with or without a reason.
DISCLAIMER OF LIABILITY Interschool Dressage, Hillcrest Christian College, Toorak College, St Paul's Anglican Grammar School,
Flinders Community Christian College and Ayr Hill Equestrian Park will not be liable for any loss, damage or injury caused to any person,
horse or property arising from this event. The judges decision is final.
Draws will be available on http://www.interschooldressage.com/ and http://www.globalentriesonline.com.au/equestrian_interschools_2/events
SCORING and PRIZES
Scoring for competitions run by ISD is done using rules adapted from EA and HRCAV as follows:
Awards and Placings
Awards are made to placegetters, irrespective of percentage received.
Ribbons will be awarded up to 6th Place in each test for each section.
Rosettes will be awarded to the Jackpot (Champion) in each Section and the Runner up Jackpot Champion in each section.
Prizes or trophies may also be awarded to the Jackpot winners and runners up in each section and also to the Team winners of each Event
– at the discretion of the Organising Committee.
All levels will be awarded points for VEIS series, however at least 55% must be attained in the dressage tests from Elementary and above to be allocated points.
The allocation of points for overall VEIS Championships as well as school teams will be 1st place – 10 points, 2nd – 9 points, etc to ..... 10th place 1 point.
In case of equality of percentage for any of the first three places, the higher total of the 4 collective marks, including coefficients, will decide on the better placing.
If these marks are tied, placings remain tied. When there is equality of places from fourth place and below, the competitors are joint equal placegetters.
Inter school points are awarded to Jackpot placings where 1st get 10 points, 2nd gets 9 points etc down to 10th gets 1 point.
The schools are then sorted with these points and riders from each school are sorted from highest points down to lowest.
This list of school riders is then divided into teams of four – the highest scores from each school will make up that schools team of up to 4 riders.
If teams have equal points, then they are separated by who has the most riders ie. A team of 4 wins over a team of three.
If the teams still have the same number of riders and points, they are separated by which team has the rider with the highest points.
For the purpose of VIES team scoring the teams are awarded as 1st team gets 10 points down to 10th team gets 1 point.
JACKPOT SCORING – DRESSAGE
If an Organising Committee wishes to run a Dressage Competition providing two Dressage Tests for each Level, this may allow a Jackpot Competition to take place.
1.1. The number of Competitors in each Section at each Level are allocated points from first to last placing.
Competitors who are eliminated or retire are included but not scratchings or Hors Concours Competitors.
1.2. In the event of equal placings in the individual Sections, the placing competitors Jackpot points are added together and divided by the number placing competitors.
The equal placings are skipped and the next Jackpot points awarded.
1.3. In the event of an equal first for the Jackpot, the two Dressage scores for each Competitor are added together and the Competitor with the total highest percentage
is the Jackpot winner.
1.4. If the application of Rule 1.3 does not determine the Jackpot winner, then the Competitor with the highest percentage in the higher Test shall be declared the Jackpot winner.
1.5. If the application of Rule 1.4 does not determine the Jackpot winner, then the Competitor with the highest collective marks is the Jackpot winner.
1.6. If the application of Rules 1.3, 1.4 and 1.5 does not resolve the equal placing, then both Competitors are declared equal winners.
1.7. The Organising Committee may, at its discretion, present prizes for the Jackpot Competition.
1.8. When equal placing's occur:
ISD may award ribbons on the basis of:
Two equal firsts, the next Competitor is placed third. Two equal fourths the next Competitor is placed sixth. Two equal fifths, no sixth place awarded
(in classes of 25 to 28 Competitors, the next Competitor is placed seventh).
ISD may award ribbons to every placing regardless of equals. For Example:
Two equal firsts, the next Competitor is placed second. Two equal fourths, the next Competitor is placed fifth. Two equal fifths, the next Competitor is placed sixth.
Series Rules and Prizes
InterSchool Dressage 2013 Dressage Series Rules
1. Relevant InterSchool Dressage (ISD) rules apply, unless otherwise specified for the purpose of this competition Series only.
2. Entry into the Series is included in the normal Event entry fee.
3. The Series is made up of four separate Events to be held on 25th February hosted by Hillcrest Christian College, 5th May hosted by St Pauls Anglican Grammar School, 1st September hosted by Toorak College and 27th October hosted by Flinders Community Christian College.
4. Each Event is made up of four components:
· Two individual dressage tests for which sashes will be awarded,
· An InterSchool Dressage Jackpot competition in which the results from each of the two tests for each horse/rider combination are combined to determine the Jackpot Winner and Runner Up for which a Jackpot Winner rosette and Runner Up rosette will be awarded,
· An InterSchool Dressage Series competition where the placings from 1st to 10th in the Jackpot for each Section will attract Series points. The Series Winner for each ISD Section will receive a trophy rug and tri-colour sash, the Runner up will receive a Saddle cloth and sash, and place getters up to 6th will receive a sash.
· An Interschool Dressage Series Teams Competition where the winning School will receive a Perpetual Trophy. Winning School is determined by the School who has earned the most points in total over the four events. Teams must consist of minimum 3 riders, maximum 4 riders. If a School has more than 4 riders entered the teams will be determined by their four highest placing riders make up the first team, next four highest placing riders make up the second team etc. Schools must have a team of at least 3 riders competing at at least 3 of the four series events to be eligible for the Series Teams Trophy.
5. The Series will have an InterSchool Dressage Winner for each Section from Primary Preparatory through to Secondary Medium (Sections 1 to 7 inclusive).
6. Series points will be allocated to a horse/rider combination in the Section in which they were gained, based on their Jackpot placing, on a sliding scale: 1st = 10 points, 2nd = 9 points, 3rd = 8 points, 4th = 7 points, 5th = 6 points, 6th = 5 points, 7th = 4 points, 8th = 3 points, 9th = 2 points and 10th = 1 point.
7. If an InterSchool Dressage horse/rider combination competes in a more advanced Section than their normal Section during the Series and rides at at least three of the Series Events, any Series points gained in both Sections will be amalgamated. The horse/rider combination will be eligible for Series placing in the Section in which they competed the majority of Events. Eg. If a horse/rider gains Series points from two Events in Section 4 and one Event in Section 5, the points would be amalgamated and the horse/rider is eligible for Series placing in Section 4. If the rider/horse combination competes at two events for each level then they will be eligible for the Series placing in the higher level.
8. Where there is a change of horse/rider combination during the Series the new combination starts afresh from that point in the Series. Any points earned by the original combination will remain eligible for Series placings.
9. A count back will be used to determine a clear winner in each Level in the case of a tie.
This will be determined by the horse/rider combination who has placed the highest in the Jackpot at the majority of events, if still a tie then it will be determined by the horse/rider combination who has attended the most events in the series, if still a tie winner will be determined by the horse/rider combination who has scored the higher percentages on average and if still a tie it will determined by the horse/rider combination with the highest scores in the collective comments at the end of their test sheets.
10. A combination of horse and rider must compete in at least three Events to be eligible for the Series prize.
11. Presentations to the Series competition winners will be made at the end of the Series each year at the Day 4 event.
12. Decisions made by the Series organising committee are final.
Victorian Equestrian Interschool Series - HANDBOOK
VICTORIAN EQUESTRIAN INTERSCHOOL NETWORK SERIES
~ HANDBOOK 2013 ~
Updated May 2013
This handbook has been prepared for the Victorian Equestrian Interschool Committee which comprises representatives of the following schools:
Geelong Grammar School The Geelong College Ivanhoe Grammar
Toorak College Assumption College Braemar College
Tintern Grammar Hillcrest Christian College Kardinia International College
These rules are intended to provide consistency and uniformity in the conduct Interschool Equestrian Events affiliate with the Equestrian Federation of Australia. This includes risk management, insurance, rules, entry forms and competitions.
Within these rules and regulations will be references to rules for each discipline, eg: dressage, horse trials, combined training and show jumping. These rules can be found on the EA Vic and EA National websites – www.equestrian.org.au or www.vic.equestrian.org.au.
STANDARD OF COMPETITION
· All schools hosting events must be affiliated with the EA of Australia
· Dates for all competitions must be sent to Caitlin at firstname.lastname@example.org. Before the start of the Term 4, along with a cheque for $50 per competition (e.g. $50 for dressage and $50 for Show Jumping.) Made out to “Victorian Equestrian Interschool Series” and sent to: Milton Collins “Glenbroch” PO Box 858 Woodend VIC 3442. All competitions should be divided into Primary and Secondary.
· Primary students are allowed to compete in the higher grades of dressage. These classes may be divided subject to entries.
· Riders enter the divisions most suited to their abilities and their horses’ abilities. In disciplines where grading or qualification applies, the EA rules for eligibility must be adhered to.
· Dressage tests must be offered to Medium level for points to go towards the Individual Championship
· The classes in the table below will count towards the Victorian School Team Series Championship and Individual Championship. (unless Highlighted in Red)
· A Grand Prix Show Jumping class must be run at each Show jumping Event. The results from this will go towards the Aggregate Individual Championship.
· Other Classes may also be offered and a result of the two will go towards the Team Points.
· Scoring will be calculated as 20 points for Grand prix and 10 points for other class.
40m x 20m or
60m x 20m
60m x 20m
60m x 20m
60m x 20m
60m x 20m
60m x 20m
60m x 20m
Please remember series points will only be awarded where scores are 55% or over consistent with EA Grading point rules for Elementary and above.
Show Jumping (Grand Prix)
GENERAL RULES AND CONDITIONS FOR INTERSCHOOL COMPETITIONS:
CONDITIONS – competitions are affiliated with EA (Vic Branch).
· Competitions open to all currently enrolled primary and secondary school students.
· All riders must be currently enrolled at the school they are representing and MUST be accompanied by an adult.
· Schools must nominate a suitably experienced Team Manager who will be responsible for Gear Checks. Inappropriate gear will result in elimination.
· No riders other than those competing are allowed to ride on the grounds.
· One horse, one rider rule applies. Riders may ride more than one horse, numbers permitting.
· In the spirit of good horsemanship, if your child is confidently jumping 60cm and above, We would suggest you consider entering the Primary Preliminary not the Primary Preparatory which is for riders unable to canter.
ENTRY FORMS – see sample attached
· Entry forms must be signed by the School Principal / Director of Sport / Equestrian Coordinator. Entries will only be accepted with full payment.
· All entries forms must be sent to Caitlin at email@example.com. To be distributed to all schools.
· In the event of excessive entries, a ballot will take place of all entries received by the Close of Entries date.
· Late entries may incur a late fee.
· Scratching’s after the Close of Entries. As per EA Rules, a vet/doctor certificate is required for return of entry money less $15.00 administration costs.
· Inexperienced riders on horses graded above Elementary may apply to ride at Novice Level. Application is to be in writing to the OC BEFORE the close of entries.
· Any Rider deemed to be riding in an incorrect grade will be eliminated and will be required to compete at a level deemed appropriate by the committee after consultation with all relevant parties.
· All appeals must be lodged by the Team Manager to the organising committee, no later than 30 minutes after the incident accompanied by $50.00, which will only be refunded if the protest is upheld. The Jury of Appeal will consider all appeals on the day.
· Appeals committee must be formed before the event, made up of hosting school committee, member of VIEN committee, a representative from another school
· All riders must wear currently approved helmets and boots whilst mounted. School equestrian uniform including shirt, tie, woollen V-necked jumper, and white, beige fawn or banana jodhpurs must be worn in all competition and for presentations. Blazers or Riding Jackets are strictly forbidden, except for Medium and Advanced Dressage and Advanced and stars Class in Show jumping.. Riders will be eliminated for incorrect dress. Gloves must be worn in Dressage.
· All riders must provide own number as per the timed draw. Numbers must be on both sides of saddle blanket or bridle.
CONDUCT OF THE EVENT
· Officials and Marshals are to be easily identified.
· Events may run later or earlier than advertised. Riders are expected to be aware if changes to times and report accordingly.
· Riders who do not report in time to ride in their draw may be eliminated. The Committee reserves the right to alter, delete any event, and refuse entry with or without a reason.
RISK MANAGEMENT AND INSURANCE
· A qualified first aid officer must be available on the day (minimum level 2).
· A first aid sign MUST be displayed in a designated First Aid area/ Office.
· A OH and S review must be done on area, this must be signed off before competition, (sample form attached).
· The competition area should be safely fenced.
· The competition surface must be safe – not slippery or uneven.
· Dressage arenas must not have rope or pig tail.
· All equipment should be safe and well maintained.
· The venue must have public liability insurance.
· Students must have EA insurance and provide membership number or the rider’s school must provide a letter stating the student is covered under the school insurance, (sample letter attached).
VICTORIAN INTERSCHOOL NETWORK LEVY
· For your competition to be considered part of the interschool Equestrian Network Series, $50.00 per event should be made payable to the “Victorian Equestrian Interschool Series” and sent to Milton Collins, “Glenbroch”, PO Box 858, Woodend VIC 3442.
· Schools are to provide contact name and details to Caitlin at: firstname.lastname@example.org.
· All (levels except for Advanced in dressage) will be awarded points, however at least 55% must be attained in the dressage tests from Elementary and above to be allocated.
· The allocation of points for overall Championships as well as school teams will be 1st place – 10 points, 2nd – 9 points, ..... 10th place 1 point.
· Team places will be calculated from the top four competitors from each school. One team per school.
· All results to be sent to: email@example.com. Please find attached format for scores.
· It is essential that the scorers work closely with the event Secretary and have been given accurate information and a copy of the rules.
· Keep the scoring simple (e.g. use Microsoft Excel).
· Be aware of any EA rules that apply to your event.
· Scores should be posted on the scoreboard throughout the class as they become available.
· Individual Championship in Dressage and Show Jumping will be awarded at the end of the year to the rider with the highest aggregate score out of 6 competitions. (see above notes under Standard of competition)
· Ribbons or rosettes will be awarded to 6th place in each class.
· There will be an overall champion for each section. This will be the result of both dressage tests on the day and both Show jumping class on the day, or just a Grand Prix if only one class is offered.
· Presentations should be made as soon as possible after the final scores have been posted.
· If competitors are unable to stay for presentations, it is quite acceptable for someone to accept prizes on their behalf.
· Have envelopes on hand so that test sheets and prizes can be posted. Usually $1 or $2 donation covers this.
· Team prizes can be posted after the event. This alleviates the need for competitors and their families to stay for lengthy periods following competition, takes the pressure off the scorers and gives the schools an opportunity to make presentations at school assemblies.
NOTES FOR COMPETITORS
The events in this handbook are run by volunteer organising committees (OC’s), often compromising busy parents. With this in mind, it is important that riders note the following:
· Enter competitions early – the closing date of entries is not the day you sent the entries in. Some events are heavily subscribed and cannot accommodate large entries.
· Make sure you have completed the entry form fully in clear, legible handwriting – particularly your email address.
· All requests to the OC should be made through your Team Manager.
· Remember, you are representing your school, so behave and dress accordingly.
NOTES FOR ORGANISING COMMITTEES
Most members of Organising Committees (OC’s) will have some experience running equestrian events, whilst others may have been co-opted on to committees to fill a variety of roles. The following points will help with planning and running a smooth Equestrian Event:
· In the case of excess of 35 riders in one class, the class must be split according to year levels. This applies to Dressage only.
· Dressage Classes must be split in age groups eg. Primary, 7-8, 9-10, 11-12
· Consideration must be given to schools that need to travel long distance, e.g. they must not be put on first. Always put your own rider first.
· Schools should be separated on draw, not bunched together.
· Use EA judges whenever possible.
· If additional rules are made, it must be clearly stated in the program and on the entry form. Event officials must be clearly briefed beforehand. The scoring formula must not change.
· Plan your event well in advance with the entry form, rules and conditions distributed at least 2-3 months prior.
· Take time to thoroughly brief your committee about the rules of the competition and what is expected of them.
· Allocate tasks to committee members and have one person that everyone reports to.
· Think carefully about the closing date for entries, allowing sufficient time for delays in the mail, last minutes changes and the time it takes to do the draw. To be fair to competitors and their families, the draw should be made available at least 5 days before the event. Advise competitors / team managers that the draw will be posted on a web site and will be updated when necessary.
· Make sure you have a mobile phone number and contact person on the entry form for competition day.